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How to apply:
After you and the school have decided on which event they want to attend and determined the date and time, fill out the top of the Application Form with this information and send it to the school for them to complete and sign. They must identify the bus company they have chosen to use, the number of buses they will need and the cost of the transportation. The school is completely responsible for contracting with the bus company, setting the price and making arrangements for pick-up and drop-off.
When the school has completed and signed the Application, they fax it to you. You check for accuracy regarding your event/program, number of students and then sign and date the form along side of the school representative’s signature. Fax us the completed application to (609) 645-2864. We will process the application within 2 weeks and notify you by letter if the application has been accepted and the transportation budget approved. You can make your final arrangements with the school at that point. The school can then make their final arrangements with the bus company they have chosen.
After the school has attended your event/program:
On the day of the event, have the Verification Form (enclosed) ready for the school to complete and sign. This confirms that they attended, the actual number of students, chaperones, buses and the name of the bus company that they used. Fax the form to SJCA. Advise the school to send the invoice from the bus company to SJCA and we will pay directly. The invoice must state the School Name and Cultural Organization Name, date of event, and number of buses. Invoices cannot be paid unless SJCA has a completed and signed Verification Form.
Thank you for being a key part in this program and we wish you much success. If you have any questions or would like additional brochures, please give me a call (609) 645-2760.
Use this admission subsidy application for schools who would like to attend one of your events during the school day, but who cannot afford full admission costs. This program subsidizes the costs and reimburses the cultural organization (up to $250 per school) for the reduced admission costs to the school. Complete the top portion of the Application and have the teacher complete, sign and return to you.
Fax the completed application to SJCA (609) 645-2864. Applications will be reviewed and upon approval a letter will be sent to you within two weeks. The letter will state what the award is for, your organization and name of your event, the name of the school and grade level of students attending, the number of students and chaperones attending and the approved grant amount.
As a condition of the grant, each school group will fill out a Verification form on the day of the event. Complete and sign the form and send it to SJCA. The purpose of this is to verify that the school group attended, how many students participated and to let SJCA know it can authorize payment to the cultural organization.
Thank you for your interest in this program. Contact Caz Boyd at (609) 645-2760 or cboyd@sjca.net with any questions regarding the Bus Fund.